Generate a surgeon prospect list from scratch#

Build a comprehensive database of surgeons in your target region without manual research or uploading spreadsheets. PromptLoop's AI-powered geographic crawl finds local medical practices, extracts contact information, and enriches each record with verified details.

This guide walks you through creating a surgeon list for healthcare marketing, medical device sales, or partnership outreach.

Prerequisites#

Before you begin:

• Enterprise plan access – Dataset generation is available on Enterprise plans
• Target geography defined – Know which cities, states, or regions you want to cover
• Clear use case – Understand what additional data you'll need (emails, phone numbers, specialties)

Steps to build your surgeon list#

1. Navigate to dataset generation#

Go to your Datasets page and click Generate Dataset in the toolbar.

2. Select Geographic Crawl mode#

Choose Geographic Crawl as your generation method. This mode finds local businesses within specific regions—perfect for finding medical practices and healthcare providers.

3. Define your target region#

Enter the geographic areas you want to search. You can specify:

• Cities – e.g., "Los Angeles, CA" or "Boston, MA"
• States – e.g., "California" or "Texas"
• Regions – e.g., "Greater New York Area"
• ZIP codes – e.g., "90210"

Start with a smaller region first to validate results before expanding to multiple areas.

4. Enter your keyword#

In the keyword field, enter "surgeons" or be more specific:

• "orthopedic surgeons" – for bone and joint specialists
• "plastic surgeons" – for cosmetic and reconstructive surgery
• "cardiovascular surgeons" – for heart specialists
• "general surgeons" – for broad surgical practices

Use one keyword per crawl. If you need multiple specialties, run separate generations and combine them later.

5. Generate the dataset#

Click Generate to start the crawl. You'll see:

1. A placeholder row appears in your datasets list
2. Status shows as "Generating" while the crawler works
3. Processing usually takes 3-10 minutes depending on region size
4. Status changes to "Completed" when the dataset is ready

The initial crawl provides foundational business data. Next, you'll enrich it with contact details and additional information.

Enrich your surgeon list#

Add decision maker contacts#

To find individual surgeon names and contact information:

1. Create a task that extracts surgeon names from practice websites
2. Create a list item with first name and last name and the titles you want to find - models will automatically navigate to about / team pages
3. Run the task on your generated dataset
4. Extract surgeon names, credentials, and specialties

Learn how to create a custom task

Add verified emails and phone numbers#

Once you have surgeon names:

1. Use Contact Enrichment to find verified emails
2. Add direct phone numbers for outreach
3. Only pay for successful enrichments

This gives you direct contact information for personalized outreach.

Add practice details with a PromptLoop AI Task#

Enrich with additional firmographic data:

• Specialty areas – What types of surgery they perform
• Years in practice – Experience level
• Hospital affiliations – Where they have privileges
• Insurance accepted – Coverage information
• Patient reviews – Reputation and quality indicators

Create custom tasks to extract this information from practice websites and medical directories.

Example workflow#

Here's a complete workflow for building a cardiovascular surgeon list:

Generation phase:

• Region: "Miami, FL"
• Keyword: "cardiovascular surgeons"
• Result: 47 practices found

Enrichment phase:

• Extract surgeon names from practice websites: 112 individual surgeons
• Add email addresses: 89 verified emails (79% success rate)
• Add phone numbers: 95 direct lines (85% success rate)
• Extract years of experience: 112 results

Final dataset:

• 112 cardiovascular surgeons
• 89 with verified email addresses
• 95 with direct phone numbers
• Complete practice information (address, website, main phone)
• Experience level for targeting

Use cases for surgeon lists#

Medical device sales:

• Target surgeons who use specific equipment
• Segment by specialty and practice size
• Personalize outreach based on procedures performed

Healthcare marketing:

• Promote continuing education programs
• Offer practice management solutions
• Share relevant medical research and publications

Pharmaceutical outreach:

• Identify prescribers for specific medications
• Target by specialty and patient volume
• Coordinate medical science liaison visits

Recruitment:

• Find surgeons for hospital expansion
• Identify candidates for group practice positions
• Target by geography and specialty mix

FAQs#

How many surgeons will I find in a typical city?
Results vary by city size and specialty. A major metropolitan area might have 200-500 general surgeons, while specialized fields like pediatric neurosurgery may only have 5-10 practitioners.

Can I filter by hospital affiliation?
Not directly in the crawl, but you can create a task to extract hospital affiliations from practice websites and filter the results afterwards.

What if a surgeon works at multiple practices?
The geographic crawl finds practice locations, so a surgeon with privileges at multiple hospitals may appear multiple times. Use deduplication based on name and credentials to consolidate.

How current is the data?
The crawler finds currently active practices with web presence. Contact information is verified at the time of enrichment. We recommend refreshing lists every 6-12 months as practices change.

Can I target surgeons by procedure volume or case complexity?
Not directly, but you can create custom tasks to extract this information from practice websites, medical group pages, or integrate with healthcare databases that track this data.

What's the difference between generating a surgeon list and uploading one?
Generation builds the list from scratch using web crawling—no prior data needed. Uploading requires you to already have a list from another source that you want to enrich with additional data.

Related#

• Enrich contacts with email and phone
• Create your first task
• Prepare datasets for research